~ EXECUTIVE ASSISTANT FOR BUSY REAL ESTATE TEAM (FOLLOW INSTRUCTIONS TO APPLY)

~ EXECUTIVE ASSISTANT FOR BUSY REAL ESTATE TEAM (FOLLOW INSTRUCTIONS TO APPLY)

NO
CALLS — FOLLOW DETAILS                                                              Date 9/14/2011

*MUST BE FLUENT IN SPEAKING BOTH ENGLISH AND
SPANISH

*Must First Take DISC and send to Lori
Ballen

*Friend Lori Ballen on Facebook and LIKE
The Ballen Group’s Page

*Next, write a description in an e-mail to
Lori with WHY you would fit, what your experience is, and what
   kind of compensation you expect.
Include when you can start but do NOT include your resume.

Job Standards

1. Primary
   Objectives –
• Build, implement, and manage all systems for sellers, buyers,
  lead generation, database management, information management, and back-office
  support
• Responsible for all financial systems, including maintaining the
  books, paying the bills, handling payroll, assuring the collection of
  commissions, maintaining the budget, and generating financial reports
• Oversee all contracts through closing in coordination with the
  other leaders
• Create and maintain an operations manual that documents all
  systems and standards
• Coordinate the purchase, installation, and maintenance of all
  office equipment
• Be the first point of contact in handling customer inquiries or
  complaints
• Answer all office calls including “The Lead Line”
• Screen and us a Script to interview potential buyers and react
  accordingly
• Manager eEdge systems including maintaining lead coordination
• Submit weekly numbers to leaders
• Keep the lead agents informed regarding any problems or issues
  that need to be handled
• Responsible for hiring, training, consulting, and holding
  accountable all additional administrative team members

2. Regular Work
   Activities –  
• System development, implementation, and
  management
• Information management
• Oversight of contracts through closing
• Customer/vendor relations
• Bookkeeping (A/R and A/P)
• Leading administrative team
  members (as appropriate to team structure)
• Lead Coordination

3. Management Responsibilities –  
• (As appropriate to team
  structure . . .) All administrative team members
• Marketing Department
• Leaders and Agents to some
  capacity

4. Key Skills –  
• Strong written and verbal communication skills
  both in English and Spanish

·        
Exceptional
organizational and project management abilities

·        
Bookkeeping
skills

• Great ability to focus

·        
Concerned
about doing things the right way

·        
Calm under
pressure

·        
Learning based

·        
Service-based
attitude

·        
Proven ability to
succeed

·        
Leadership
Capabilities

1. People Contacts and Interactions –  
• Lead Agent — daily
• Agent Team– daily
• Administrative Team (as
  appropriate to team structure) — daily
• Buyers/Sellers/Vendors — daily

1. Compensation – Based on Experience. Submit Expectations.

Narrative

The Executive Assistant is an
individual who is willing and able to earn the right to be an Assistant
Executive. This person relishes the opportunity to build, implement, and manage
multiple systems. The Executive Assistant is deeply committed to completing
tasks the right way with a high degree of quality. This person has immense
focus and can do one thing for a long time without getting distracted. This individual
may exhibit some drive and desire to influence; however, the overriding marker
of his/her behavior is persistence and stability.

An Executive Assistant is
deeply committed to supporting the lead agent in achieving greater and greater
levels of success, and to growing his/her own skills and developing into a
supportive leader within the team. As the success of the team grows, this
individual will be responsible for hiring, training, and leading additional
team members to ensure all administrative tasks of the lead agent’s business
continue to be completed to high standards with maximum efficiency. 

• Location: FOLLOW INSTRUCTIONS TO APPLY
• Compensation: KWLV
• Principals only. Recruiters, please don’t contact this job poster.
• Please, no phone calls about this job!
• Please do not contact job poster about other services, products or commercial interests.

~ EXECUTIVE ASSISTANT FOR BUSY REAL ESTATE TEAM (FOLLOW INSTRUCTIONS TO APPLY)
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